A.I.R. 2017 Annual General Meeting
Public View Below [Members View click here]
To: Divisions, Branches and Members
The 2017 Association of Independent Retirees (A.I.R.) Ltd Annual General Meeting (AGM) will be held on Thursday 16 November 2017 at the Best Western Airport Motel & Convention Centre, 33 Ardlie Street, Attwood Vic 3049 (near Melbourne Airport).
The nomination form for the position of National President is available below. Nominations are due by 15 September 2017. CLOSED.
The AGM will commence at 10.00am, a light lunch will be served, followed by a forum or workshop session which will be held in the afternoon from 1.30pm – 4.00pm. Please communicate with your State Division representative on the Board if there are any matters you would like considered at the AGM. Members in Queensland should communicate with the Secretariat or directly with the National President. Notice of Special Resolutions and other general business must be provided to the National Secretariat by 5pm Monday 2 October 2017. CLOSED.
The meeting agenda and papers will be sent to Delegates by 16 October 2017.
Sue Hart, Executive Officer
National Secretariat
A.I.R. 2017 Annual General Meeting
Each Branch and Division is entitled to send one delegate to this meeting and Branches are urged to send a delegate if at all possible. A delegate, unable to attend, may appoint a proxy and direct that proxy how to vote on issues if the delegate so decides. Members who are not delegates are invited to attend the AGM as observers.
All delegates will be sent a package of information by 17 October 2017 with all relevant information including the Agenda for the meeting, the Minutes of the 2016 AGM, proxy form, standing orders, profiles of candidates for election and any motions and supporting statements to enable discussion at Branches prior to the AGM.
Timeline: Members are advised that the following dates are applicable to 2017 AGM:
| Constitutional requirements: | ||
| 13.1 | AGM must be held within five months of the end of the financial year | By cob Wednesday 30 November 2017 |
| 10.1 | Notice for a General Meeting must be at least 21 days (clear) | By cob Thursday 26 October 2017 |
| 13.2(e) | AGM Business: at least 45 days’ notice must be given of any special resolutions and any other general business | By cob Monday 2 October 2017 |
| Rules & Procedures requirements: | ||
| 2.2 | 90 days’ notice to members of those positions which will be vacant and for which nominations are called | By cob Friday 18 August 2017 |
| 2.3 | 60 days’ notice for nominations to be lodged | By cob Friday 15 September 2017 |
| 2.4 | 30 days for the list of names of nominations received to be distributed to Divisions, Branches and delegates | By cob Tuesday 17 October 2017 |
| 3.2 | 48 hours prior to the meeting for proxies to be received | By cob Friday 14 November 2017 Download Proxy Form |
Annual Report: The 2016/17 A.I.R. Annual Report will be made available on the A.I.R. website. www.independentretirees.com. All members will be able to access a timely, cost effective and enviroment friendly online Annual Report unless they have elected to receive a printed copy.